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Loan signings for purchases, sales, refinance or home equity lines of credit all require a notary to complete the signing process. The loan packages are often several hundred pages in length and contain many complex documents that require dates, signatures and other important information. During a loan closing, the notary is in possession of the signer’s sensitive personal information and must take precautions to protect that information. The notary must be background screened and complete an annual training on new laws, best practices and general knowledge. Loan signings are typically ordered by a title or escrow officer and the notary travels to the signers home to complete the loan package. Loan signing fees are due 30 days after the signing is completed. If you are a lender, escrow or title officer and need a Notary Signing Agent, please give me a call at 310 989 8024.
Trusts are similar to loan signings in that they are often lengthy, complex documents prepared by a professional like an attorney. The notary is typically ordered by the attorney or the person who prepared the document. The notary then travels to the signer’s home or business and completes the signing. Although there is no special training required for a notary to sign trust documents, it is still important that you hire an experienced and knowledgeable notary to ensure that your important documents are signed correctly the first time. Trust signing fees are due 30 days after the signing is complete. If you are an estate planner or attorney looking for an experienced and professional mobile notary please call 310 989 8024
If you are not signing loan documents or estate planning documents, your notarization is most likely a general notarization. General notarizations are often small documents with one or two notary certificates attached. If you need a sworn statement, consent for minor to travel, or power of attorney, then it is a general notarization. For a small fee, I’ll drive to your location to complete the notarization, saving you time and hassle. You’ll avoid the shipping centers like FedEx, UPS or other brick and mortar stores. If you need a notarization at a location like a hospital or jail, I can meet you at those locations as well, although there will be a small extra fee for those locations, due to security and other considerations. Payment for general notarizations is due upon completion of the notarization.
Jails / Detention Facility: If your friend, client, family member or loved one is incarcerated in a Los Angeles jail or Los Angeles detention center, they may need certain important paperwork notarized. In this situation, you’ll need to hire a mobile notary. It is essential that you hire a notary who understands how the security screenings procedures at the facility work so that the documents are signed and notarized without delays. A notary must be approved in advance to work with some facilities, so this is another consideration to keep in mind. Parking, checking in with security and waiting for the inmate can take a considerable amount of time. I charge a small fee increase for these types of notarizations to cover the time needed. I can work with you to get your documents notarized quickly at an affordable price. You can call 310 989 8024.
Hospitals / Medical Facilities: If you need a document notarized for someone who is in a hospital, physical rehabilitation center, long term care or other medical facility, then you’ll need a mobile notary. These patients often need documents like powers of attorney or advanced healthcare directives notarized before surgery or after an accident. This puts the patient and their family members in awkward and vulnerable circumstances in which a professional mobile notary is needed. The notary should know how to handle those sensitive situations and be prepared with certain tools like clipboards, extra reading glasses, signature guide cards, etc. The notary should also understand how to check the signer’s willingness to sign and if they are alert and aware of what they are signing. Due to the nature of these types of notarizations, there are often delays in parking, checking in with the facility staff, waiting for nurses or doctors to perform procedures, etc. All these factors can slow down the process, so I charge a small fee increase to cover the extra time needed. If you find yourself in this situation and need a mobile notary, please give me a call at 310 989 8024
Other: While Jails and medical facilities are the most common types of general notarizations, I’m also called to people’s houses or businesses to complete a notarization. There is no additional fee for businesses and residences due to the lack of parking and security considerations. If you need a notary to your home or business here in Los Angeles, please give me a call at 310 989 8024
Frequently Asked Questions
A Notary Public is a state appointed individual who provides services to the public. The Notary verifies the signer’s identity using their approved identification and takes acknowledgment of the signer executing the document, or administers an oath and witnesses the signing of the document. The Notary Public does NOT give legal advice, complete documents, or verify that the documents are true or legally binding. The CA Notary Public only verifies the person’s identity and serves as a reliable witness approved by the Secretary of State for the person signing the document.
Notarization helps prevent fraud by using an impartial third party, the notary, to verify the identity of the person signing. Notaries also verify that the signer is doing so knowingly and willingly. This is accomplished through the five-step notarization process. A professional notary will complete the five-step notarization process for each document notarized.
The five-step notarization process consists of:
- Personal appearance: In California, the person signing the document must appear in front of the notary. This is a crucial step in the prevention of fraud. Although some states are beginning to allow remote notarization, California hasvnot adopted this policy and continues to require all notarizations be done in person.
- Review the document: The notary must review the document to make sure it is complete and that the signer has filled out any necessary information. This ensures that the document cannot be used for another person or that the document cannot be altered once the notary is gone. At this point, the notary would also look for wording that indicates the type of notarial certificate needed. If the document is being filed in the state of California, or if the notary certificate is a Jurat, the notary must use a California notarial certificate.
- Identify the signer: The notary must positively identify the signer, either by the use of an identification card, or by using two credible witnesses who possess proper identification. For a list of acceptable forms of identification, please keep
- Record a journal entry: The notary journal is used as a record of all notarial acts performed by the notary. In California, a notary must record the following in their journal for each notarial act:
- The date and time of the notarization
- The type of notarial certificate used
- The type of document being notarized
- The address of the notarization
- The name and address of the signer
- The type of identification used
- The ID number, issue and expiration date of the signers ID
- The signers date of birth
- The fee charged for notarization. California has a maximum notary fee of $15 per notarized signature
- The signature of the signer
- A right thumb print of the singer if the document being signed conveys real property such as a deed
- Complete the notarial certificate: The notary will fill out the state and county in which the document was notarized, the date of the notarization, the notary’s name and title, and the signer’s name. The notary will then sign the certificate, affix their notary seal and in the case of a jurat, the notary will administer an oath or affirmation.
Fees vary based on distance travelled, and number of signatures notarized. The State of California mandates a maximum fee per signature of $15, which a Notary Public can charge. Although the maximum fee per signature is $15 mandated by the state other fees such as a travel fee may apply
Because it is required by law on some documents. Or other times to have an impartial witness to the signing. Sometimes a notarization is requested to ensure that the signer indeed did sign the document that may be mailed to another state. For example, let’s say a document is being sent to New York, and the individual that needs to sign the document is in California. Well, in order for the party receiving the document in New York to feel confident that the person who was supposed to sign did indeed sign the document they will request that the document be signed in front of a Notary Public, who serves as an impartial witness.
Yes, you must personally appear before the notary to verify your identity. Although some states are starting to allow remote webcam notarization, California has not yet adopted this technology. A personal appearance is step one of the five-step notarization process and is an essential role in fighting fraud. A mobile notary provides convenience to their clients by traveling to their location for this personal appearance, saving them the time and hassle of having to drive to the notary. The personal appearance is the main way in which a mobile notary adds convenience to the notarization process.
It is required by law for the document to be complete at the time of signing. The reason for this being that it is a good way to prevent fraud. If someone were to sign an incomplete document the document may be altered after the fact in a manner that was not intended by the signer.
No. A Notary Public is providing a public service, and if a Notary Public is presented with proper identification, documents, and a request by the member of the public, they may not refuse to provide service unless they are unable to complete the notarization because of some other reason. (Eg. the document is not filled out, or ID is not presented, etc). If a member of the public makes the proper request, the Notary shall provide service.
No. In Latin America a Notario Publico is closer to an Attorney, than what is commonly known as a Notary Public here in the United States. A Notary Public in California is not the same as Notario Publico, and translation of Notary Public to Notario Public is prohibited.
- The document you would like notarized.
- All persons that need to sign the document
- Valid IDs for all document signers or two credible witnesses who possess proper identification
Most general notarizations take about 5-10 minutes once the notary is face-to-face with
the signer. Loan document and living trust notarizations are more complex and typically
take between 45 and 90 minutes. You can save time associated with the notarization process by requesting a mobile notary to come to your location. If searching for a notary in downtown Los Angeles, the time associated with driving to the notary, looking for parking and waiting in line can add up quickly, sometimes taking up to an hour. A mobile notary can cut the time down to 10 minutes or less, making the small travel fee of a mobile notary worth the expense.
We are always open, as long as we have availability we will assist you with your mobile notary needs. We are open on holidays as well based on the availability of the Notary Public. For “after hours appointments” or “unusual” hours we are available by appointment only. If you need a notarization between 11pm and 8am(overnight) you would have to make an appointment and work out the price in advance. We will always try our best to fulfill every late night, last minute, and holiday notary request.
The following forms ID may be used and must be current or issued within the past 5 years:
- A Drivers License or Identification Card issued by the California Department of Motor Vehicles
- A United States passport
- An Inmate Identification Card issued by the California Department of Corrections and Rehabilitation (for at prison notarizations)
- Any form of of Inmate Identification issued by the Sheriff’s Department, (for at prison notarizations)
The following forms of ID also can be used if they were issued within the last 5 years and provided that they also contain a photograph, physical description of the person, signature of the person, and an identifying number:
- A passport issued by a foreign government provided it has been stamped by the U.S. Citizenship and Immigration office
- A United States Drivers License issued by any state or by a Canadian or Mexican Drivers License
- An identification card issued by another U.S. state
- A military identification card (if it meets the above requirements)
- An employee identification card issued by an agency or office of the State of California, or by an agency or office of a city, county or city and county of California
No, a notary cannot give any legal advice. This would be considered the unauthorized practice of law and is strictly forbidden. The unauthorized practice of law includes
- Instructing a signer which notary certificate to attach to their documents.
- Filling out or preparing documents.
- Giving advice or opinion on the contents of a document, including loan terms, interest rates, etc.